PURCHASE ORDER QUALITY REQUIREMENTS
The following Quality Requirements (QR) applies to all COPP Ind. Mfg. Purchase Orders and Contracts, unless otherwise noted.
Q1 INSPECTION AND TEST SYSTEM REQUIREMENTS
The supplier shall establish and maintain an Inspection and Test System. The supplier’ Inspection and Test System is subject to audit, verification and approval and/or disapproval by Copp Ind. Mfg. designated representative(s).
Q2 MRB AUTHORITY
Material review board authority is not authorized on this purchase order.
Q3 APPROVAL AND CHANGES
The supplier shall notify the buyer of any proposed changes in the design, fabrication methods, or processes previously approved by the buyer and/or the buyer’s customer and obtain written approval of the changes from the buyer and/or the buyer’s customer. Changed articles shall be clearly identified and in a different manner from the previous articles. When a proprietary item is procured by the buyer, the supplier shall notify the buyer of changes.
Q4 RAW MATERIALS
Raw materials shall be accompanied with certifications, chemical and/or physical test results. The supplier shall certify to the specific requirements defined on the face of the purchase order.
Q5 IDENTIFICATION AND DATA RETRIEVAL
Where and to the extent that traceability is a specific requirement, the supplier shall apply a unique identification to the individual product, material or batch. This identification data shall be recorded on and traceable to related suppliers’ records (see supplier quality records).
Q6 SUPPLIER QUALITY RECORDS
The supplier shall maintain suitable inspection and test records to serve as evidence of conformance with specified requirements. Such records shall be legible and traceable to the product involved. These records shall be maintained for a minimum period of seven (7) (suggestion to go to 10 or 15 years) years from the date of final manufacture or as stated otherwise in the contract. The supplier must contact and obtain written approval from COPP INDUSTRIAL MANUFACTURING before destroying records, before or after the (10) year requirement. (as 9100:2016, K)
Q7 SUBMISSION AND RESUBMISSION OF NONCONFORMING ARTICLES OR MATERIALS
Do not send nonconforming products or materials to Copp Ind. Mfg. without prior written authorization. Nonconforming articles and/or materials returned by the buyer and subsequently resubmitted by the supplier shall bear adequate identification of such nonconformance, either on the articles, materials, or applicable supplier’s records. The supplier shall provide evidence that the cause of the nonconformance has been corrected and that actions were taken to preclude any re-occurrence.
Q8 ACCESS TO SUPPLIER’S FACILITIES
During Contract performance, the supplier shall grant reasonable access to all the supplier’s facilities to representatives of Copp Ind. Mfg., its customers, US government and/or regulatory agencies for the purpose of evaluating supplier’s conformance to all PO/Contract requirements. When applicable, the access requirement shall be flowed-down by the supplier to the supplier’s sub-tier sources.
Q9 FIRST ARTICLE AT SUPPLIER ACTIVITY
Supplier shall perform a first article inspection in accordance with the requirements set forth Supplier shall forward one (1) copy of the first article inspection report to the buyer.
Q10 CERTIFICATE OF CONFORMANCE
Supplier shall provide evidence that the processes requested in this purchase order were performed by approved sources. Such evidence shall be maintained on file by the supplier. Included with each shipment to the buyer shall be a certificate of conformance indicating as a minimum the process description, process number, name and address of the process supplier, the purchase order and part number.
Q11 MATERIAL TRACEABILITY
Identification of each piece of material and each report is required by specification to provide traceability to heat, lot or batch number.
Q12 GRAIN DIRECTION IDENTIFICATION REQUIRED (where applicable)
Q13 CONTROL OF SUB-TIER SOURCES
The supplier, as the recipient of the PO or Contract, is responsible for meeting all PO/Contract specified technical and quality requirements, whether the supplier performs the work, or the work is performed by the supplier’s sub-tier sources. When the supplier uses sub-tier sources to perform work on products and/or services scheduled for delivery to Copp Ind. Mfg., the supplier shall include (flow-down) on Purchase Orders or Contracts, to his sub-tier sources, all of the applicable technical and quality requirements of the CIM PO or Contract, including, when applicable the requirement to document and control “key characteristics’ and/or ‘key processes’, and to furnish certifications and test reports required by the applicable PO Quality Requirements.
Q14 SUPPLIER NOTIFICATION OF NONCONFORMING PRODUCTS DELIVERED TO COPP IND. MFG.
When the supplier has determined that nonconforming product(s) have been delivered to Copp Ind. Mfg., the supplier shall notify Copp Ind. Mfg. within twenty-four (24) hours of the initial discovery. The supplier shall use receipt acknowledgement e-mail or other positive notification method. The notification shall include the supplier name, Copp Ind. Mfg. PO/Contract number, part number and description, affected quantity and serial numbers (if known), dates delivered (if known), brief description of the nonconforming condition.
Q15 REQUIREMENTS FOR QUALIFICATION OF PERSONNEL
Where applicable, only qualified/certified personnel shall be used based on process specification requirements (welding). Records shall be maintained of the personnel qualifications/certifications.
Q16 LATEST REVISIONS OF STANDARDS AND SPECIFICATIONS
Unless otherwise specified by purchase order, the Supplier must furnish and certify goods and/or services to the latest revision of applicable standards and specifications. This clause applies
to government, commercial, and customer specifications as required by the COPP Ind. Mfg. purchase order. Suppliers must contact the COPP Ind. Mfg. purchasing agent to verify latest revisions of customer specifications as required.
Q17 ISO-10012 1/2
Calibration System requirements are imposed.
Q18 CERTIFIED CALIBRATION REPORT
The Supplier of calibration services must furnish with shipment a certificate of calibration, including at a minimum: equipment type, Copp Industrial Mfg. serial number or asset number, calibration method or procedure, acceptance criteria, in-tolerance / out-of-tolerance condition, calibration due date, calibration results for each equipment parameter [defined as variable data (actual measurements) or attribute data (pass/fail) as applicable], identity of reference standards used, and traceability to national international standards (such as NIST). The certificate of calibration must be signed and dated by an authorized supplier representative.
Q19 FRAUDULENT STATEMENTS
The recording of false, fictitious, or fraudulent statements or entries on this document may be punished as a felony under Federal Statutes including Federal Law, Title 18, Chapter 47.
Q20 NOTIFICATION OF NEW LOCATION / OPERATIONAL CHANGES
Supplier shall notify CIM of changes to in product and/or process, changes of suppliers, change of manufacturing facility location and, where required, obtain CIM’s approval.
Q21 NEED TO IMPLEMENT A QUALITY MANAGEMENT SYSTEM (AS 9100:2016, 8.4.3, k)
Supplier shall maintain a quality management system compliant to a minimum of ISO 9001 or AS 9100 unless Waivered in writing, in advance, by CIM management.
Q22 PRODUCT CONFORMITY, SAFETY AND ETHICAL BEHAVIOR (AS 9100:2016, m)
Supplier will ensure persons working on Copp Industrial Manufacturing products/materials are aware of:
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Their contribution to product conformity,
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Their contribution to product safety, and
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The importance of ethical behavior.
Q23 COUNTERFEIT AND FRAUD (AS 9100:2016, 8.4.3. k)
Supplier and its sub-suppliers shall notify CIM, and appropriate regulatory authorities should they find counterfeit materials or product that were intended or delivered.
Q24 MONITORING OF SUPPLIER PERFORMANCE (AS 9100:2016, 8.4.3, e)
Supplier shall respond to Corrective Action Reports/Request within (14) days. Failure to respond within (14) days and CIM may not provide payment of all open invoices until a properly filed Corrective Action Report is sent to our company.
Q25 STATEMENT FOR DX RATED ORDERS
This is a DX rated order certified for national defense use, and you are required to follow all provisions of the Defense Priorities and Allocations System regulation (15 CFR 700). (FAR 52.211- 15)
Q26 TEMPORARY SECURITY CLAUSE
This order is subject to the provisions set forth in the following clauses:
DFAR 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting. DFAR 252.204-7009, Limitations on the Use and Disclosure of Third Party Contractor Reported Cyber Information DFAR 252.239-7009, Representation of Use of Cloud Computing. DFAR 252.239-7010, Cloud Computing Services.
F 8.4.2-02 Purchase Order Quality Requirements - Rev F.docx